June 2022 Incubator Report Tasks

After the board meeting:

Who	Task	Done?
Yonglun Zhang	Update podlings.xml to mark podling that did not report, ones whose report was missing but reported and podlings at the end of their monthly reporting period.	Done
Yonglun Zhang	Assign podling shepherds using assign_shepherds.py.	Done
Yonglun Zhang	Run clutch script (./clutch2.sh) and generate report template(clutch2report.py).	Done
Yonglun Zhang	Update wiki report page to have correct podling listed (may need to remove graduated and retired podlings and add new podlings).	Done
Justin Mclean	Add any new PPMCs to the wiki so they can edit their report.	Done
Yonglun Zhang	Send out email containing list of podlings to report and dates.	Done

During the month:

Who	Task	Done?
Justin Mclean	Send out initial reminder using report_reminders.py.	Done
Justin Mclean	Send out 2nd reminder.
	Send out 3rd reminder (optional).
Justin Mclean	Remind non reporting podlings. (6th June)

Before the report is due:

Who	Task	Done?
CalvinKirs	Write a summary of what has happened on the mailing list with anything of interest.
CalvinKirs	List all releases made during the month / check if incubator votes match with what’s in the release area.
CalvinKirs	List who been added/removed to IPMC during the month.
CalvinKirs	Check that PPMC members have been added correctly.
CalvinKirs	Remove the non-reporting podlings sections from the report and note them as not reporting.
CalvinKirs	Note any podlings that didn’t get mentor sign off in the report.
CalvinKirs	Reflow the report and fix the report formatting including remove text prompts for mentor activity and branding questions.
	Lock the wiki page so it can’t be edited.
	Send email to incubator list for review.
	Submit the report to the board.
	Create next month task list and email list

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