After the board meeting:
| Who | Task | Done? |
|---|---|---|
| Yonglun Zhang | Update podlings.xml to mark podling that did not report, ones whose report was missing but reported and podlings at the end of their monthly reporting period. | Done |
| Yonglun Zhang | Assign podling shepherds using assign_shepherds.py. | Done |
| Yonglun Zhang | Run clutch script (./clutch2.sh) and generate report template(clutch2report.py). | Done |
| Yonglun Zhang | Update wiki report page to have correct podling listed (may need to remove graduated and retired podlings and add new podlings). | Done |
| Justin Mclean | Add any new PPMCs to the wiki so they can edit their report. | Done |
| Yonglun Zhang | Send out email containing list of podlings to report and dates. | Done |
During the month:
| Who | Task | Done? |
|---|---|---|
| Justin Mclean | Send out initial reminder using report_reminders.py. | Done |
| Justin Mclean | Send out 2nd reminder. | |
| Send out 3rd reminder (optional). | ||
| Justin Mclean | Remind non reporting podlings. (6th June) |
Before the report is due:
| Who | Task | Done? |
|---|---|---|
| CalvinKirs | Write a summary of what has happened on the mailing list with anything of interest. | |
| CalvinKirs | List all releases made during the month / check if incubator votes match with what’s in the release area. | |
| CalvinKirs | List who been added/removed to IPMC during the month. | |
| CalvinKirs | Check that PPMC members have been added correctly. | |
| CalvinKirs | Remove the non-reporting podlings sections from the report and note them as not reporting. | |
| CalvinKirs | Note any podlings that didn’t get mentor sign off in the report. | |
| CalvinKirs | Reflow the report and fix the report formatting including remove text prompts for mentor activity and branding questions. | |
| Lock the wiki page so it can’t be edited. | ||
| Send email to incubator list for review. | ||
| Submit the report to the board. | ||
| Create next month task list and email list |