Page History

...

Congratulations on being appointed by the board as a project VP and Chair of your PMC, and thanks for volunteering to be a PMC Chair and help represent your project to the Board!  The ASF relies on volunteers like you to help the Board provide the required oversight for our many projects.

Please run through Please use the following checklist now to take action to accept your role, and read on for details about all the duties and responsibilities of a PMC Chair.

PMC Chair

...

First Steps -

...

Required

• Update the affiliations.txt (link/instructions below TBD) file with your new ASF role and any personal affiliations.  This is required for ASF corporate filings.
• Chairs are responsible for ensuring quarterly reports to the board are submitted.  While any PMC members may help, the Board specifically looks to holds the chair to ensure reports are responsible for ensuring reports get filed.
  
  • Review the Reporting Guidelines - so you understand what should be in your project reports.
  • Consider using the Board Reporter Wizard tool - handy tool to , which helps you draft and submit reports.
• Chairs are responsible for sharing any Board feedback with your PMC, and ensuring any Board questions for your are answered.
  • Chairs may subscribe to the privately-archived board@ mailing list, if desired, which often ; reading board@ sometimes helps provide perspective of on how the Board and other PMCs interactinteracts with all ASF projects.
• If your project graduated from the Incubator, be sure to complete the graduation handoff steps.
  • Also recall that newly graduated projects must report monthly for the first three months.

...

Other PMC Chair Responsibilities And Tips

• Read the complete guide on duties of a PMC Chair.
  • While any PMC member can handle some PMC updates, in some cases only the Chair may have permissions to make roster updates.
  • PMC Chairs are Vice Presidents / officers of the ASF, although you will rarely use the title.
• Chairs may attend monthly Board meetings, and many Chairs have found it useful to see how Board meetings work.
• You may want to checkout these private repositories that have more information about the Board, reporting, and PMC governance, using these recommended command line steps:
  • svn co https://svn.apache.org/repos/private/foundation/officers
    svn co https://svn.apache.org/repos/private/foundation/board foundation-board
    svn co https://svn.apache.org/repos/private/committers/board committers-board
• If your project website lists PMC members directly, be sure to update your name as the Chair. 
• This is also a great time to thank the outgoing PMC Chair for their work!

...

How To Update affiliations.txt

FYI: How PMC Chairs Get Chosen

...