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Appoint Release Manager (tick)Jim JagielskiAs per thread on dev@
Propose string/localization updates(tick) All pertinent bugz blockers closed
Propose dictionary updates(tick)Andrea PescettiAll pertinent bugz blockers closed
Select bugfixes and enhancements(tick)All

in process

Decide on the proposed release blocker(tick)Jim Jagielskiin process
Provide code for the selected bugfixes/enhancements(tick)Allin process



Buildbots available for: Windows and Linux. macOS still missing but not a blocker (we don't need a buildbot for OS X release builds)

Windows 32-bit builds(tick)Matthias Seidel

Build platform: Windows 10 (64bit), because we use Windows 64bit shell extensions

macOS 64-bit builds(tick)Jim JagielskiBuild server: macOS 10.12 (Sierra w/ Xcode7)
Linux 32-bit and 64-bit builds(tick)Jim JagielskiCentOS5, both rpm and deb
Source builds(tick)Jim Jagielski 
Upload builds to ASF Dist server (dev area)(tick)

Jim Jagielski

Matthias Seidel

Since the dev area is an ASF controlled resource, we need to make sure we have the hashes and PGP signatures uploaded with the actual builds.
Vote on Release Candidate  (tick)Jim Jagielski 
Go / No Go for the release (based on votes and comments)  (tick)Jim Jagielski 
Move builds to ASF Dist server (dist area)(tick)Jim JagielskiJim forgot to warn Infra. Changed How to Cook a Release to better remind people.
Make sure builds are on the ASF Archive server
 (tick)Jim Jagielski

Hash files must not be stored on public servers but only on ASF servers

Upload builds to SF mirrors

(tick)Carl B. Marcum

Copy requires just a few hours, with the normal rsync instructions shown; note: project name has changed since 4.1.2 and now the rsync target must be written as

Make sure it's going into a "staged" directory to hide it from the public until the official release date.


Generic QA (tick)All 
Specific QA focused on the selected bugfixes/enhancements (tick)All 


Blog post: First status update and call for volunteers on dev@ mailing list--(tick)- 
Wiki: Prepare the Release Notes (tick)Keith McKenna

Keith: Base note created via template

Matthias and Marcus: Further updates

Translation: Give participants a note so that they can create localized press release--(tick)-It was agreed that no press release will be done
Announcement: Prepare Apache Press Release--(tick)-

It was agreed that no press release will be done

Translation: Give participants a note so that they can create localized release notes

(tick)Keith McKenna

Done by mail on @L10n

Website: Update the main AOO test download page--(tick)-Test if the download links are working (binaries, hash files, release notes, etc.) and the metadata (milestone, build, SVN rev., release date) are correct.
Website: Update the main AOO download page(tick)Marcus LangeAfter the test was successful, do the changes in the Life-System. Test again that the links are working and the metadata is correct.
Website: Update the localized download pages.(tick)

Matthias Seidel

Marcus Lange

Currently the following language codes are relevant:

ast, bg, ca, cs, da, de, el, es, eu, fi, fr, gd, gl, he, hi, hu, it, ja, km, ko, lt, nl, no, pl, pt, pt-BR, ru, sk, sl, sr, sv, th, tr, vi, xx, zh-CN, zh-TW

Website: Update the project's AOO pages: main and download(tick)Matthias SeidelThis is the website. Test again that the links are working and the metadata is correct.
Website: Link top bar hint to the blog post(tick)Matthias SeidelHere the large blue headline with "Apache OpenOffice X.Y.Z released" is meant.
Website: Update the ASF project information(tick)Marcus LangeThe DOAP RDF data needs to be updated.
Sourceforge: Update to "Latest Version"(tick)Marcus LangeSet the attribute "Latest Version" to all full installation files for Windows, macOS and Linux (see the icons for the correct checkbox).
Blog post: Write the announcement to the AOO blog(tick)Marcus Lange 
Announcement: Write official announcement for Lange 
Announcement: Copy the official announcement for Lange

Make sure to exchange the announcement link to from our AOO Wiki webpage into the one from the ASF Blog webpage. To make look more ASF official. Then the ASF press team will moderate the mail.

Forward the announcement to dev@(tick)Marcus Lange 
Update Feed: New check.Update for the aoo414 area or and all older releases


Matthias Seidel

The update notification will create a high load on the mirror servers as a lot of users will then update their AOO installation. This must be avoided.

Therefore this task has to be done always 1-2 weeks after the release. Start with older releases earlier and finish with newer releases later.


The release is live(tick)All