Board Reporting Schedule

The Apache VCL project must submit quarterly board reports in February, May, August, and November.  Reports are due the 2nd Wednesday of the month:

  • November 9, 2011
  • February 8, 2012
  • May 9, 2012
  • August 8, 2012

The incubator project board reporting schedule is at:

Reporting Guidelines

  1. A community member should volunteer to make an initial draft of the board report a minimum of 1 week prior to the due date. Send a message to
  2. Create a new Confluence page which is a child of this page.  The title should match the form of previous reports:
    yyyy-mm Incubator VCL Report
    • The first line should contain:
      VCL has been incubating since December 2008.  VCL is a cloud computing platform for the management of physical and virtual machines.
    • Inlude a section with the project's top 2 or 3 issues to resolve prior to graduation
    • Include a summary of the major issues and developments that occurred since the last board report was submitted
    • The last line should contain:
      Signed off by mentor:
    • You can actually copy the last report to use as a base for the new one. View a previous report, and then click Info under Page Operations. Finally, click Copy on that page.  Make sure to change the title of the new page.
  3. Send a message to notifying the community that the report is ready to be discussed
    • Specify a date and time when the report will be submitted
    • there doesn't need to be an official vote to approve the report; if you don't get any feedback from anyone, consider it approved
  4. Once the community has approved the report, send a message to
    • cc the project mentors asking them to review the report and complete the "Signed off by mentor:" line
  5. After the report is signed off by the mentor, copy the contents of the report to the appropriate monthy page linked from:
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