After the board meeting:
Who | Task | Done? |
---|---|---|
Update podlings.xml to mark podling that did not report, ones whose report was missing but reported and podlings at the end of their monthly reporting period. | ||
Assign podling shepherds using assign_shepherds.py. | ||
Run clutch script (./clutch2.sh) and generate report template(clutch2report.py). | ||
Update wiki report page to have correct podling listed (may need to remove graduated and retired podlings and add new podlings). | ||
Add any new PPMCs to the wiki so they can edit their report. | ||
Send out email containing list of podlings to report and dates. |
During the month:
Who | Task | Done? |
---|---|---|
Who | Task | Done? |
Send out initial reminder using report_reminders.py. | ||
Send out 2nd reminder. | ||
Send out 3rd reminder (optional). | ||
Remind non reporting podlings. (1st June) |
Before the report is due:
Who | Task | Done? |
---|---|---|
Write a summary of what has happened on the mailing list with anything of interest. | ||
List all releases made during the month / check if incubator votes match with what’s in the release area. | ||
List who been added/removed to IPMC during the month. | ||
Check that PPMC members have been added correctly. | ||
Remove the non-reporting podlings sections from the report and note them as not reporting. | ||
Note any podlings that didn’t get mentor sign off in the report. | ||
Reflow the report and fix the report formatting including remove text prompts for mentor activity and branding questions. | ||
Lock the wiki page so it can’t be edited. | ||
Send email to incubator list for review. | ||
Submit the report to the board. | ||
Create next month task list and email list |