Board Reporting Schedule

The Apache VCL project must submit quarterly board reports in February, May, August, and November.  Reports are due the 2nd Wednesday of the month:

• November 9, 2011
• February 8, 2012
• May 9, 2012
• August 8, 2012

The incubator project board reporting schedule is at:
http://wiki.apache.org/incubator/ReportingSchedule

Reporting Guidelines

1. A community member should volunteer to make an initial draft of the board report a minimum of 1 week prior to the due date. Send a message to vcl-dev@incubator.apache.org.
2. Create a new Confluence page which is a child of this page.  The title should match the form of previous reports:
   yyyy-mm Incubator VCL Report
   • The first line should contain:
     VCL has been incubating since December 2008.  VCL is a cloud computing platform for the management of physical and virtual machines.
   • Inlude a section with the project's top 2 or 3 issues to resolve prior to graduation
   • Include a summary of the major issues and developments that occurred since the last board report was submitted
   • The last line should contain:
     Signed off by mentor:
   • You can actually copy the last report to use as a base for the new one. View a previous report, and then click Info under Page Operations. Finally, click Copy on that page.  Make sure to change the title of the new page.
3. Send a message to vcl-dev@incubator.apache.org notifying the community that the report is ready to be discussed
   • Specify a date and time when the report will be submitted
   • there doesn't need to be an official vote to approve the report; if you don't get any feedback from anyone, consider it approved
4. Once the community has approved the report, send a message to vcl-dev@incubator.apache.org
   • cc the project mentors asking them to review the report and complete the "Signed off by mentor:" line
5. After the report is signed off by the mentor, copy the contents of the report to the appropriate monthy page linked from:
   http://wiki.apache.org/incubator/