Page History

...

1. Join Meeting is a scheduled link for reusing, no need to create each time
2. Remind others to attend the meeting at 21:30
   1. Agenda
   2. Meeting link
3. Do meeting minutes as follows
4. Send the Note to attendees. 

Please check out the meeting minutes.

• Team meeting 2023

• Team meeting 2022

• Team meeting 2021
• Team Meeting 2020

...

August 15th，2024， Thursday 

Time:10:00 PM (Beijing Time)
Join Meeting:  https://meeting.tencent.com/dm/3WK3qE7rxijtwRQjIFU2BkDg

Host ：Peace Wong

Next Meeting Host ：Qiang Yin 

: Nadia Jiang

Attendees: Willem Jiang, Zhongyi Tan, LanX, Bo Jiang, Lidong DaiNadia Jiang,  Wei Guo, Ted Liu, Fengli Nie, Juan Pan,  Weiming Xue, Peance Wong

Agenda：

1. CoC Asia 2024 preparation time line https://sifou.feishu.cn/wiki/Rvnuwd1ybi69VWkKc43cLT1mnHg
   1. Website of CoC Asia 2024：The first draft has been completed and is expected to be published online this week
   2. Sponorship of  CoC Asia 2024: CoC Asia periphery can be added
   3. CFP system
   4. Other preparations of the CoC Asia 2024
2. Call for track chair https://docs.qq.com/doc/DV3hxeUJOdEtqTVJY 

            The track chair needs to complete the list confirmation this month

1. CoC EU 2024 CFP dead line 12th Jan
   Please confirm if there is any change for those been nominated.

Dec 28th，2023， Thursday 

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/3WK3qE7rxijt

Host ：Shuai Di

Next Meeting Host ：Peace Wong

Attendees:  Dianjin Wang, Duo Zhang, Gang Li, Heping Wang, LanX, Li Yu, Nadia Jiang, Qiang Yin, Rong Wang, Sheng Wu, Shuai Di, Ted Liu, Weiming Xue, Wei Guo, Willem Jiang, Xin Wang, Yu Xiao, Zirui Peng, Zhongyi Tan.

Agenda：

1. 1.7 ALC Beijing 4th Anual party https://docs.qq.com/doc/DV1ZKVGRUWVp6UkJh
   Participants please fill in information in the "Participant Information" position in the above Tencent document. We Can offer a Tencent conference link for cloud participation.
2. CoC Asia 2024 preparation time line https://sifou.feishu.cn/wiki/Rvnuwd1ybi69VWkKc43cLT1mnHg
3. Call for track chair https://docs.qq.com/doc/DV3hxeUJOdEtqTVJY
   Please confirm if there is any change for those been nominated.

Gang Li, William Guo, Trista Pan,Yin Xu, Tian Xia,  Lidong Dai, Xia Tian, JinZhang,  Youliang Huang,  XiangDong Huang, Tison

Next Meeting Host: Tian Xia

Agenda

1. Summary of the CoC Asia 2024
2. New member introduction Tian Xia

July 11th，2024， Thursday 

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/wRQjIFU2BkDg

Host： Gang Li

Attendees:  Willem Jiang, Junping Du, Lidong Dai, Ted Liu, Gang Li, William Guo, Trista Pan, Bo Jiang, Huxing zhang,Yin Xu,Fury,Zhongyi Tan,Qing Shan,Xia Tian,Heqing Jiang,Vivian

Next Meeting Host： 

Agenda

1. Status of CoC Asia 2024 CFP
   1. Keynote arragement
   2. Session arrangement 
2. Conference promotion Plan
3. Conference Souvernir
   1. T shirtImage Added
   2. Bag  Image Added
4. Keynotes schedule: The round table still needs a lecturer to submit his information
5. TAC support status 

   50% visa completed

6. Track Chair work: create we chat group for speaker per track

TODO:

1.7月12日导出讲师联系方式表
Export instructor contact information on July 12 @Vivian
2.大会倒计时海报宣传
Conference countdown poster promotion @Vivian
3.7月25日线下对志愿者培训
Offline training for volunteers was held on July 25
4.海外讲师国际信用卡使用小提示
Tips for international credit card use by overseas lecturers
5.Keynotes 议程文章宣传
Keynotes agenda article promotion
6.Track chair建各自track的群催收讲师ppt
Track Chair need to create we chat group for speaker per track @Track Chairs

7.track chair 打call视频，需要@波波出一个打call模版

Track chairs call video for the CoC Asia 2024,Need Bo Jiang to make a template.@Bo Jiang

June 27th，2024，

...

Thursday 

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/3WK3qE7rxijt
Host:  Yu XiaoNext Meeting Host ：Shuai DiwRQjIFU2BkDg

Host： Dianjin Wang

Attendees:  Willem JiangDianjin Wang, Nadia Willem Jiang, XiangDong Huang,Ted LiuLidong Dai, Junping Du, Gang Li, Yu Xiao,  Trista Pan, lanXXiangdong Huang, Bo Jiang, Jun Liu, Jialin Qiao, Xin Wang, Shuai Di, Lidong Dai

Agenda：

1.  CoC Asia 2024 time: 7.26-28  HangZhou
2.  CoC EU 2024 CFP  https://eu.communityovercode.org/
3.  ALC Hangzhou  

Nov 30th，2023， Thursday

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/3WK3qE7rxijt
Host：Nadia Jiang 

Next Meeting Host ：肖宇

Attendees: Trista Pan, Dianjin Wang, Willem Jiang, Sheng Wu, Ted Liu, Gang Li, Min Ji, Nadia Jiang, Guo Wei, XiangDong Huang

Agenda：

1. CoC Asia 2024 venue: 浙大森林 (ZITOWN) -recommend
   1. the price listed as follow. The total expenses should be within 150,000, including dining, etc. (The cost for 2023 was 400,000).
      1. Image Removed
   2. Most weekends from June to August are available at the moment. We need to make a decision first before confirming with the venue.
      1. late July / early August Fri-Sun : July 26,27,28 & Aug 2,3,4
   3. to dos: Nadia Jiang make a reservation for the space, Willem Ning Jiang communicate with the ASF
2. IoTDB summit - Dec 3 (12.3) 望京丽都皇冠假日酒店
   1. 欢迎大家帮忙宣传
   2. 如果客户群体有重合，欢迎大家&商务同学来，客户：能源、电力、钢铁、航空、车联网
   3. 邀请了美国国家工程院院士、Julian 会来线下参会，Christofer 线上分享
   4. 中国通信学会开源技术委员会，明年计划组织一些活动，感兴趣的朋友可以联系向东老师加入
3. Open Source Congress 2024
4. Jan. 7, 2024, venue: checked with Xiangdong Huang 

Duo Zhang, Yin Xu, Vivian, Sheng Wu, Wei Guo, Heqing Jiang.

Next Meeting Host： Gang Li

Agenda

1. Status of CoC Asia 2024 CFP
   1. Keynote arragement
   2. Session arrangement 
2. Conference promotion Plan
3. Conference Souvenir
   1.  T shirt  Desigin
   2. TODO canvas bagImage AddedImage Added
4. Sponsorship Update: 49W CNY, with 6 sponsors
5. Keynote speaker - Get support from ASF with 6K USD for two person
6. TAC support status ：Send out  8 Visa Letters for People who are accepted by TAC

TODO：

- T-shirt: redesign with the ideas input, like ASF 25th.
- Sponsorship: need to explore more opportunities from possible teams and companies. 
- Speaker communications to help promote the conference 
- Registration: 100~ for now, need to spread more. 

June 13th，2024， Thursday 

...

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/

...

Attendees: Trista Pan, tison, Dianjin Wang, Willem Jiang, Sheng Wu, Ted LIu, Gang Li, Min Ji, Nadia Jiang, Lidong Dai, Jerry Tan

Agenda：

1. To-Do from the last meeting

• a. It is necessary to establish a Steering Committee for CoC Asia 2024 to prepare for the conference and fundraising matters.
  • CoC EU'24 June 3-5，
  • CoC NA'24 in September (TBD)，
  • The CoC Asia'24 event is expected to take place towards the end of July or early August.
    • CoC Asia 2024 venue： to be determined by the end of November Nadia Jiang 
• b. ALC Beijing 2023 annual meeting date/venue？
  • Tentatively Jan. 7, 2024, venue: Willem Ning Jiang asks Xiangdong Huang

wRQjIFU2BkDg

Host： Zhongming Hua

Attendees:  Willem Jiang, Nadia Jian, Huxing Zhang, Zhongming Hua, David Dai, Dianjin Wang, Ted Liu, Chong Wu, Zhongyi Tan, viavian， Xia Tian ，Gang Li

Next Meeting Host： Dianjin Wang

Agenda

1. CoC EU + board f2f meeting 
2. Status of CoC Asia 2024 CFP
3. Session arrangement - 
4. Conference promotion
5. Conference free ticket doesn't include lunch 
6. PPT template ， speaker guide 
7. Sponsorship Update: 49W CNY, with 6 sponsors
8. Keynote speaker - Get support from ASF 6K USD
9. TAC support

TODO：

    Track Chair: 

     * Session schedule confirmation by 16th June. 

     * Session translation confirmation next week.

    Bobo： 

     * Setup the code for Committer register

May 23th，2024， Thursday 

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/wRQjIFU2BkDg

Host： Willem Jiang

Attendees:  Willem Jiang, Nadia Jiang,David Dai, Junping Du, William Guo, Trista Pan,  Jun Liu,  Heqing Jiang , Yu Xiao, robin,  Huxing Zhang, Ian Xu, Henry Hu, Shuailin Li, Dianjin Wang, Zhongming Hua

Next Meeting Host：Zhongming Hua

Agenda：

1.  CFP of CoC Asia 2024
2.  Community support of CoC Asia 2024
3.  Session arrangement - next week for confirmation
4.  Session discription translation - Xuyin July - 议程信息翻译成中文 - 
5.  Conference promotion == 会议的排期， TODO 周边发布的内容， 周边 常规 ==
6.  PPT template ， speaker guide ， this week finished， Suggest english 建议讲师优先使用英文
7.  Sponsorship Update: 
8.  Ant group 5.28 :  ALC Hangzhou ,  Rust meetup, Ant Design
9.  Fundraising team , Jun 21st 12:00 AM sponor zoom meeting . 
10.  Keynote speaker - find the supports for traveling

May 9th，2024， Thursday 

...

Remarks:

。Sheng Wu will not be able to attend the upcoming two meetings as he will be traveling abroad.

Nov 2nd，2023， Thursday

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/75ZFoQbZxVoi
Host: Gang Li
Next Meeting Host:  Ted

Attendees：Jerry Tan, Willem Jiang , Ted Liu,  Li Gang,  Dai Lidong， Jiang Bo，Guo Wei，Huang XiangDong，Li Yu，Wang Xin， XuYin，Ji ming 

Agenda：

1. CoC Asia 2024 sponsorship  需要提前成立会议筹备组，提前准备赞助事宜。
2. CoC Asia event time 暂定在2024年七、八月份在杭州召开，@波波沟通杭州场地
3. Prepare Annual meeting of ALC Beijing  ALC Beijing年底聚会是在2023年12月初，Apache IoTDB大会在12月3日召开，可以考虑是否与IoTDB大会同一天
4. Collaboration of the project across the company
5. ALC Hangzhou
6. ASF Leadership Summit in China @Ted  Apache软件基金会董事也延伸到与赞助商企业高层，向他们讲述一些成功案例、价值主张，更好的在企业层面给以项目资源，给以Apache软件基金会更多赞助

• https://docs.qq.com/doc/DV2JPT0JLUWRTZ2to

TODO:

     1.需要提前成立会议筹备组，提前准备赞助事宜。

     2. @波波沟通CoC Asia 2024杭州场地

     3.  尽早确定CoC Asia 2024大会时间

     4.  确定ALC Beijing2023年底聚会时间具体在12月初具体某一

Oct 19，2023， Thursday

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/75ZFoQbZxVoi
Host: GuoWei
Next Meeting Host:  

Attendees：GuoWei，Jiangning，Ted Liu，Zhongyi Tan，IanX ，Lidong Dai，Sheng Wu，Li Gang，Li Yu，Lifeng Nie，Yu Xiao，Mingyu Chen，

Agenda：

1. COSCon 2023 attendance information
2. CoC Asia 2024 sponsorship：
3. 技术播客节 嘉宾征集  https://docs.qq.com/doc/DV3dnRHhUek5hblFV
4. GDC 全球开发者大会  https://docs.qq.com/doc/DV2NLaFNLRkxnaml
5. Apache Leadership Summit (for sponsors) https://docs.qq.com/doc/DV2JPT0JLUWRTZ2to

      6. 2024 BoD election

Sep 21, 2023, Thursday

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/75ZFoQbZxVoi
Host: Willem Jiang (Jiang Ning)
Next Meeting Host:  GuoWei

Attendees：Jerry Tan, Jiang Ning, Ben,  Li Gang,  Xiaoyu, Wang Dianjin, Wu Sheng,  Dai Lidong， Jiang Bo，Guo Wei，Huang XiangDong， Gao Jun

Agenda：

1. Discuss the common checks of the project, which will go through the incubating process
   1. Go through the FAQ of incubating
   2. https://kaiyuanshe.feishu.cn/docx/AVykdYCNUothfuxDnwJclwPrn0d

Sep 7, 2023, Thursday

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/75ZFoQbZxVoi
Host: Willem Jiang (Jiang Ning)
Next Meeting Host:  

Attendees：Jerry Tan, Jiang Ning, Ben, Vivian, Ianx, WangXin, Li Gang, kezhenxu, Xiaoyu, Wang Dianjin, Wu Sheng, Ted Liu, Nie Lifeng, Dai Lidong，Zhang Duo, Jiang Bo，Guo Wei, Yu Li, Rick，Calvin Kirs

Agenda：

1. CoC Asia Conference summery
2. Conference suvery report
3. Discussion about the common checks of the project which is planing to go through the incubating process
   1. Apache Incubating Cook book https://incubator.apache.org/cookbook/#does_our_project_fit_the_apache_incubator
      1. Chinese translation https://github.com/alc-beijing/translation/blob/master/apache/incubator/cookbook-zh.md
      2. Chinese graducation guide https://github.com/alc-beijing/translation/blob/master/apache/incubator/Apache%E9%A1%B9%E7%9B%AE%E6%AF%95%E4%B8%9A%E6%8C%87%E5%8D%97.md
   2. Project Proposal template current status of the project  New Podling Proposal#status  –  This should be an honest assessment balancing these against Apache's principles and development ideals.
   3. Apache project maturity model https://community.apache.org/apache-way/apache-project-maturity-model.html
      1.  Chinese translation 【腾讯文档】Apache 项目成熟度模型 https://docs.qq.com/doc/DZUdyWkFYTllDQWhM

Action Items:

1. Office hour to answer the questions about incubating in the wechat group，Call for help Willem Ning Jiang 
2. translation of Project Proposal template Ted Liu 
3. CommunityOverCode Asia 2024 sponsorship Willem Ning Jiang & ALL

...

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/75ZFoQbZxVoi
Host: Willem Jiang (Jiang Ning)
Next Meeting Host:  

Attendees：

wRQjIFU2BkDg

Host： Ted Liu

Attendees:  Willem Jiang, Jerry Tan,

...

Nadia Jiang, Bright Li, David Dai, Junping Du, William Guo, Gang Li, Trista Pan, Sheng Wu, Calvin, Xin Wang, Huxing Zhang, tison Chen, Ian Xu, Henry Hu, Calvin, Chao Guo, Jia Zhai, Qingshan Lin, Zhongming Hua

Next Meeting Host：Xin Wang

Agenda：(Please fill in your proposed agenda here.)

1.  CFP of CoC Asia 2024： 216 submissions， 145-146 accepted

Track	Track Chair	All Sessions	Accepted Sessions
AI	Tan Zhongyi jerrytan@apache.org Du junping junping_du@apache.org Chenhan Wang gabriel@openbayes.com	17	6-7
Cloud Native	Sheng Wuwusheng@apache.org， Jia Feng vongosling@apache.org	17	7
Community	tison tison@apache.org， Nadia Jiangnadia@apache.org, Ted Liu tedliu@apache.org	23	14
Data Lake & Data Warehouse	Lidong Dai lidongdai@apache.org, Shaofeng Shi shaofengshi@apache.org	15	12
Data Storage & Computing	Gang Li lgcareer@apache.org， Maxwell Guocclive1601@gmail.com， Uma Maheswara Rao Gangumalla umagangumalla@gmail.com	26	14
DataOps	William Guo guowei@apache.org, Lifeng Nie nielifeng@apache.org	10	10
Incubator	Calvin Kirs kirs@apache.org, Trista Pan panjuan@apache.org， Justin Mclean jmclean@apache.org	8	6
IoT	Jialin Qiaoqiaojialin@apache.org, Christofer Dutz cdutz@apache.org	11	7
Messaging	Jia Zhaizhaijia@apache.org， Qingshan Lin linhill@apache.org， Zongtang Hu huzongtang@cmss.chinamobile.com	18	14
Monolith vs Microservice	Jun Liu liujun@apache.org	10	7
OLAP & Data Analysis	Mingyu Chen morningman@apache.rog, Zhijing Luluzhijing@apache.org， Dianjin Wang wangdianjin@gmail.com	22	21
Others	Willem Jiang willem.jiang@gmail.com	10	4
Performance	Yu Xiao xiaoyu@apache.org， Paul BrebnerPaul.Brebner@netapp.com	6	3
Streaming	Yu Li liyu@apache.org, Xin Wang xinwang@apache.org	15	13
Web Server/Tomcat	Huxing Zhanghuxing@apache.org	7	7
Total		216	145-146

	Willem & Nadia	Track Chair
0		Please promptly follow up with Nadia to confirm the final session selections.
1	Inform the speakers via Sessionize Well done! Your session XXX has been accepted for CommunityOverCode Asia 2024! Please click on the link below before May17 to acknowledge that you have received this message and you'll be joining us in-person! Button - Confirm Participation If you cannot attend, or have any questions, please reply to this message. And please review your visa status ASAP. If you need a visa to visit China, please make sure you request it with enough time. If you need an invitation letter, please refer to the instructions on this page. https://asia.communityovercode.org/guide/visa_letter_request.html Also, make sure that you have a visa for countries where your flight is stopping. We will soon send you a speaker's guide for registering to attend the event and prepare your talk.
2	Create PPT templates and clarify the method for collecting PPTs Write a speaker guide	Set the schedule based on getting confirmation from speakers
3	Send the speaker's guide to speakers via email, including the schedule, check lsit, PPT template, QRcode for speakers' WeChat group, etc. (cc track chair)	Create the WeChat group for the track (which can directly add the small track group previously created by Nadia)
4	Collect PPTs through email and track the collection progress	Assist with collecting PPTs

1. Sponsorship Update: 
2. Confirmed - 450,000 CNY, with 6 sponsors
   We are still waiting for confirmation from other 5 sponsors.

April 25th，2024， Thursday 

...

Agenda：

1. Conference status update
   1. Lightning talk registration, meetup on the afternoon of August 18th, sponsorship status, reporting status, and lecturer dinner on the 18th.
   2. TAC just give us the application list， it‘s too late to apply the VISAs.
2. Track Chair work update 
   
   1. We need the track chair to confirm the speakers' presentation materials and itinerary to ensure their attendance.

TODO

1. We need the track chair to confirm the speakers' presentation materials and itinerary to ensure their attendance.
2. We need Vivian's assistance in confirming the track chair's itinerary.
3. Emergency contacts during the conference and related conference information.
4. We need everyone's help in promoting the conference, aiming for 200 registrations.
5. The track chair should mainly prepare the host's script and maintain timely communication with the event management team.

Aug 3, 2023, Thursday

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/75ZFoQbZxVoi
Host: Jerry Tan
Next Meeting Host:  Willem Jiang

Attendees：

Jerry Tan, Willem Jiang, Vivian, Li Gang, IanX, Xiaoyu, Wang Dianjin, Wu Sheng, Ted Liu, Nie Lifeng, Pan Juan,  Zhang Huxing, Dai Lidong

Agenda：

1. Track Chair works status update  
2. Conference schedule update
3. Community Leadership training

TODO:

1. TAC Willem Ning Jiang 
2. Track Chairs follow speakers to submit their slides by the end of this week and check these slides next week
3. Track Chairs notify the speaker to participate in the Summit and the speaker's dinner on Aug 18th.
4. Track Chairs please record a short video to promote the Summit

July 27，2023， Thursday

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/75ZFoQbZxVoi
Host: Xiaoyu
Next Meeting Host:  

Attendees：

Agenda：

1. Track Chair works  
2. Conference schedule update
3. Community Leadership training

TODO

@track chair

July 13，2023， Thursday

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/ExMb9bkA3WA0
Host: XinWang
Next Meeting Host:  

Attendees：Ted, Wang Dianjin,  Jiang Ning, Tan Zhongyi, Calvin, Pan Juan, bobo, Xiao Yu， Zeng Hui， Li Gang， Chen Mingyu，Vivian， Wang Xin， Rick

1. Track Chair works  
2. Conference schedule 
3. Community Leadership training

TODO

@Track Chair: 
1.上次待办项的持续跟进
2.请尽快完成演讲日程安排. 需要和讲师保持沟通， 可通过百格活动管理后台提醒大家上传PPT
3.英文CFP需要跟讲师确认演讲语言，并在系统打标
4.国外讲师如果不到现场需要提醒上传PPT和录像
5.请大家帮助宣传推广大会，当前售票还比较少

June 29, 2023, Thursday

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/ExMb9bkA3WA0
Host: XinWang
Next Meeting Host:  Yu Li

Attendees： Ted, Tison, Yu Li, Wang Dianjin,  XiangDong Huang, JiaLing Qiao, Jiang Ning, Tan Zhongyi, Calvin, Pan Juan, bobo,  Wang Xin

1. Talk About CFP submit （Add to FAQ）
2. ALC xian Meetup （2023-07-09）
3. Update QA questions from listeners and speakers 
4. Team meeting record https://meeting.tencent.com/v2/cloud-record/share?id=db4d7e80-48c0-43bf-8e74-0119ed744c13&from=3

TODO：

* 确认下阿里云的白金赞助意向 @liyu
* 早鸟票宣传转发 @Track Chair
* Track Chair写一篇Track的简要介绍 @Track Chair
* 伴手礼投票 @Track Chair
* 模板使用羽毛logo更新 @Jiang Ning
* 推荐keynote Speaker @Track Chair
* 开源社区与DataOps会场沟通 @ted
* Community Leadership受众 @Jiang Ning
* Track Chair与Speaker保持联络，确保PPT按时提交 @Track Chair

June 19, 2023, Monday

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/ExMb9bkA3WA0
Host:  Willem Jiang 
Next Meeting Host:  

Attendees： Ted, Guo Wei, Wang Dianjin, Sheng Wu, Lidong Dai, XiangDong Huang, JiaLing Qiao, Willem Jiang,Tan Zhongyi, Calvin, Pan Juan, bobo, Xiao Yu, Wang Xin

1. Discuss about the CFP accept policies
2. Ask Track Chair About CFP submit 
3. Show how to use the Bagevent system
4. Update QA questions from listeners and speakers
5. Team meeting record https://meeting.tencent.com/v2/cloud-record/share?id=db4d7e80-48c0-43bf-8e74-0119ed744c13&from=3 

TODO：

1. Review the CFPs
2. Communicate with the speakers

...

Time:10:00 PM (Beijing Time)
Join Meeting:  https://meeting.tencent.com/dm/ExMb9bkA3WA0
Host: Yu Xiao
Next Meeting Host:  Yu Li

Attendees： Ted, Guo Wei, Wang Dianjin, Sheng Wu, Lidong Dai, XiangDong Huang, JiaLing Qiao, Jiang Ning, Tan Zhongyi, Calvin, Pan Juan, bobo, Xiao Yu, Wang Xin

1. Online conference plan for overseas speakers （Submit a video）
2. About CFP submit （Add to FAQ）
3. ALC xian Meetup （2023-07-09）
4. Update QA questions from listeners and speakers 

TODO：

1. Invitation to Keynote Speakers
2. Add PPT template for CFP （bobo）
3. Community Leadership （https://jinshuju.net/f/fxGGzC）

...

uJGEEFJn15wT

Host： Junping Du

Attendees:   Nadia Jiang, Jerry Tan，Lifeng Nie, Zhongming Hua, Henry, Trista Pan, Zhengyu Chen, Lidong Dai, Lu Dashing， Sheng Wu, Ken, Zhijing Lu, Calvin, Shaofeng Shi, Tison, Ted Liu,  Gang Li, Yu Xiao, Junping Du, Willem Jiang

Next Meeting Host ：Ted Liu

Agenda：
1. CFP of CoC Asia 2024： 216 submissions
2.  Sponsorship Update
3. Track Chair  https://docs.qq.com/doc/DV3hxeUJOdEtqTVJY

April 18st，2024， Thursday 

Time:10:00 PM (Beijing Time)
Join Meeting:  https://meeting.tencent.com/dm/ExMb9bkA3WA0
Host: Wang xin3WK3qE7rxijt

Host： Nadia Jiang

Next Meeting Host :  Yu Li

Attendees：ted, Guo Wei, Wang Dianjin, Jiang Ning, Tan Zhongyi, Calvin, Pan Juan, vivian, bobo, Xiao Yu, Qin Chuqing, Li Gang, Zeng Hui, Nie Lifeng, Wang Xin

1. Conference Sponsorship update， postpone  the CFP time 
2. Conference Website and Promotion Plan
3. WorkShop research plan and earlier bird register

TODO:
1. Online conference plan for overseas speakers @Jiang Ning
2. Linkage between Community Leadership and Community Track @Jiang Ning @ted @tison
3. Collection of QA questions from listeners and speakers @all @Wang Xin

May 11, 2023, Thursday

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/ExMb9bkA3WA0
Host: Wang xin
Next Meeting Host:  Wang xin

Attendees： Jiang Ning, lanX, Rick, Dai Lidong, Guo Wei, Li Gang, Yu Li, Ted, Wang Dianjin, Wang Jiashu, Wu Sheng, Xiao Yu, Wang Xin

1. OSPP2023 （Open Source Promotion Plan） meetup in BUPT
2. Conference Sponsorship update
3. Conference Website and Promotion Plan
4. WorkShop research plan 

TODO:
1. Conference Website Updates @Jiang Ning
2. WorkShop research plan @bobo @Jiang Ning

...

：Junping Du (Apr.25)

Attendees: Nadia Jiang, Lifeng Nie, Xiatian, Zhongming Hua, Henry, Jia, Huxing Zhang, Trista Pan, Zhengyu Chen, Lidong Dai, yy, Sheng Wu, Ken, Zhijing Lu, Calvin, Shaofeng Shi, IanX, Johnnwang, Ted Liu, Wei Guo, Gang Li, Yu Xiao, Junping Du, Willem Jiang

Agenda：
1.  CFP of CoC Asia 2024
Web Server/Tomcat 2
Incubator 4
IOT 4
Monolith vs Microservice 4
Performance 5
Others 5
DataOps 6
Streaming 7
AI 9 
Cloud Native 14
Data Lake & Data Warehouse 13
OLAP & Data Analysis 17
Data Storage & Computing 21
Community 11
Messaging 17

- 137 sessions submitted, CFP will be closed on 21 April, this weekend. Please be aware of the current number of valid submissions (related to Apache projects and communities), and promptly do targeted outreach/invitations
- Keynote and lightning talk are being planned, to be completed within next week. @nadiajiang @willemjiang
- nadiajiang will change the due date in Sessionize, extending it by a few hours to avoid last-minute submitters encountering failing in submission

  2.  Sponsorship Update
- No new sponsorship was added.
- Ted is communicating with the fundraising committee, Board Directors should come to China to meet and communicate with sponsor enterprises

  3.  TAC updates 
- Provided Visa Letter for Chirs 

  4.  Guide for Evaluator
- doc: https://sifou.feishu.cn/wiki/Hy4dwVnuJinsowkP9Opcc84vnXe
- Explain video  https://meeting.tencent.com/v2/cloud-record/share?id=69f4545b-0498-4dec-ac59-0076187a1e03
- If anyone has any issues, please contact nadiajiang

March 21st，2024， Thursday 

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/ExMb9bkA3WA0
Host: Zhongyi 3WK3qE7rxijt

Host： Jerry Tan

Next Meeting Host :  Wang xin

Attendees：Willem Ning Jiang, Tan zhongyi，bobo，dai lidong，ligang，Yu Li，nie lifeng，wang dianjin，wusheng，Ianx， tison，guowei，wangxin，calvinkris

Agenda:

1. Conference Sponsorship
2. CFP promotion
3. Key time Schedule

Todo：

1. jiangning finish website for apachecon 2023 Asia
2. bobo check with 百格 about SEO for Search Engineer
3. bobo check with 百格 about the early bird ticket
4. all check sponsorship and CFP

April 13, 2023, Thursday

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/ExMb9bkA3WA0
Host: Dianjin Wang
Next Meeting Host: Zhongyi Tan
Attendees：Willem Ning Jiang, Yikun Jiang, Wei Guo, Xiangdong Huang, Gang Li, Trista Juan Pan, Zhongyi Tan, Sheng Wu, Huxing Zhang, Yonglun Zhang, Mingyu Chen, Xin Wang, Yu Xiao, Dianjin Wang

Agenda:
1. Highlights on FOSSAsia 2023 by Willem Jiang
   - Speaker social events https://www.meetup.com/fossasia-singapore-open-technology-meetup/events/292018913/
    - Keynote / Breakout sessions
    - Website(meetup.com, eventbrite), Group Photo, Booths https://eventyay.com/e/7cfe0771/schedule2. Introduction to ALC Xi'an
3. Updates on ApacheCon Asia 2023
- CFP will start soon!
- Todo: 
 Online Form for speaker visa invitation(Bo Jiang)
 Conference Announcement Email(Willem Ning Jiang)
 Project Schedule Doc(Willem Ning Jiang, Dianjin Wang)

Mar 30, 2023, Thursday

Time:10:00 PM Beijing Time
Join Meeting: https://meeting.tencent.com/dm/ExMb9bkA3WA0

Host: Mingyu Chen
Next Meeting Host: WangDianjin

Attendess：Mingyu Chen, JiangNing, JiangBo, Ted, ShengWu, ZengHui, DaiLidong, HuangXiangdong, JiangWei, LiGang, LiYu, PanJuan, QiaoJialin, QinChuqing, WangDianjin, ZhangWenli, ZhangYonglun, lanX, WangXin, XiaoYu

Agenda：

1.  CommunityOverCode https://communityovercode.org/
   1. Chinese CFP http://cocasia-2023.bagevent.com
   2. English CFP http://cocasia-2023-EN.bagevent.com 
   3. CFP Apirl-May
2.  Conference Sponsorship
3.  Conference tracks & track chairs https://docs.qq.com/doc/DV0x6dURhRmhvRUxS 

Mar 16, 2023, Thursday

：

Attendees: Jerry Tan, Willem Jiang, Nadia Jiang, Guo Wei, Wu Sheng, Ted Liu, Kent Yao, Tison, Wang Xin, zhang huxing, Wang Xin,zhuge_nuedong, hu zhongtang, li chengzi, IanX, Hua Zhongming, liu jun 

Agenda：

 1.  CFP of CoC Asia 2024, 47 sessions submitted

CFP will be closed on 21 April. 

  2.  Sponsorship Update

No new sponsorship was added.

The sponsorship book needs to be updated and delivered to potential Companies, Ted will lead this.

  3.  TAC updates 

   -  Provided Visa Letter for Chirs

  4.  Guide for Evaluator https://sifou.feishu.cn/wiki/Hy4dwVnuJinsowkP9Opcc84vnXe

  Explain video  https://meeting.tencent.com/v2/cloud-record/share?id=69f4545b-0498-4dec-ac59-0076187a1e03

March 7th，2024， Thursday 

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/3WK3qE7rxijt

Host ： Nadia Jiang

Next Meeting Host ： Jerry Tan

Attendees: Willem Jiang,   Chen Xia，Yu Xiao, tison,   ChengZi Li, ZhiJin Lu, ZongTang Hu,  Shen Wu, Ted Liu,  Trista Pan,  XiangDong Huang, Nadia Jiang, MoreMind， ChenSN  

Agenda：

 1.  CFP of CoC Asia 2024, 15 presentations   

 https://sessionize.com/communityovercode-asia-2024

Ted suggests:

1. Track Chair training should be earlier.
2. Research whether there are new, more intelligent conference AI translation tools available this year.
3. When writing the English CFP, it is recommended to use translation tools (the paid version of DeepL yields better results than Google Translate. After translating, Grammarly can be used to correct the grammar). Willem+Nadia: We can write an article to recommend useful translation tools, and it can be forwarded to speakers when Track Chairs invite them.

 2. Sponsorship Update

• Ant Group
• XiaoMi
• Alibaba、SelectDB、StarRocks - in process

 3. TAC updates:  nine appliers

• 9 appliers, DDL: May10th

4. OSPO Summit 3.28-29 + Dev.Together 3.30

• OSPO: https://ospo.events/
• Dev.Together: https://www.bagevent.com/event/dev-together-2024

Later, Nadia will post related information in the Wechat group. If anyone is interested, please contact her, and she will provide free tickets.

Feb 22th，2024， Thursday 

Time:10:00 PM (Beijing Time)
Join Meeting: Time:10:00 PM Beijing Time
Join Meeting: https://meeting.tencent.com/dm/ExMb9bkA3WA03WK3qE7rxijt

Host : Wei Guo：Chen Xia 

Next Meeting Host : Mingyu Chen

Attendess：Xiangdong，NieLifeng，Ken，QinChuqing,Ted Liu,Jiangbo, Zhangyonglun, Dailidong, Wu Sheng, Chen Mingyu, Zeng Hui，Yu Li，Li Gang, Wangxin, JiangNing, Juan Pan, William Guo, Guo Qiang, Zhongyi Tan, Jialin Qiao, Xiaoyu, Dianjin Wang

Agenda：

1.  CommunityOverCode https://communityovercode.org/
2.  Conference Sponsorship
3.  Conference tracks & track chairs https://docs.qq.com/doc/DV0x6dURhRmhvRUxS
4.  OSPP Summit （March 24）and DevTogether （March 25）

Mar 2, 2023, Thursday

Time:10:00 PM Beijing Time
Join Meeting: https://meeting.tencent.com/dm/ExMb9bkA3WA0

Host: Yu Xiao
Next Meeting Host: Wei Guo

Attendess：Willem Jiang,  Jerry Tan, Yu Li,  Li Gang, Wang Dianjin,Jiang Bo,Wei Guo，Lanx,Zhang chao,Qin chuqing,Zhang yonoglun,

                       Yu Xiao,ShengWu, Xiangdong Huang, Hui Zeng,Rick, Xin Wang, He ping Wang,  Wang shu rui

Agenda：    

   1. Recall information about ApacheCon Asia 2022.

   2. Discussion ApacheCon Asia 2023 【腾讯文档】ApacheCon Asia 2023 https://docs.qq.com/doc/DV0ltb0xwQnlDQWVD
      a. Comparing the advantages and disadvantages of Plan A and Plan B.
      b. About Location-related details （Size, Number）.
      c. Expenses (gifts, working meals, meetings, etc).
      d. Conference Tickets Related.
      e. Sponsorship Details.
      f. Sponsor's communication.
      g. Performance track CFP sample.

 3. OSPP Summit in Beijing.   

Feb 16, 2023, Thursday

Time:10:00 PM Beijing Time
Join Meeting: https://meeting.tencent.com/dm/ExMb9bkA3WA0

Host: Gang Li
Next Meeting Host: Yu Xiao

...

Agenda：

      1. IanX share his experience of conference  

      2. Discussion the conference of ApacheCon Asia 2023 

          时间：8月18日-8月20日三天线下

          地点：北京丽亭华苑，也会去看下高校是否可以办会

          Track：1+8track  一天1个keynote,8个分论坛

      3. Vote ALC Beijing memeber.

Todo：

赞助方案：@Willem Jiang 月底出赞助方案

拉赞助：@liyu 询问阿里赞助 Yu Xiao 询问京东云赞助 @wang dianjin 询问StreamNative 赞助 Guo William Lidong Dai 白鲸开源赞助 @chen guangsheng 询问微众银行赞助。

高校办会：@qin chuqing咨询清华是否可以办会，是否可以商业化出售门票

                   Ted Liu 咨询中科院

Feb 2, 2023, Thursday

Time:10:00 PM Beijing Time
Join Meeting: https://meeting.tencent.com/dm/ExMb9bkA3WA0

...

：Nadia Jiang

Attendees:  Willem Jiang,  Jun Liu, Robin, Yu Li, Yu Xiao, XinYu Zhou, Peance Wong.  ChengZi Li, ZhiJin Lu，LiDong Dai, Fengen He, ZongTang Hu,Chen Xia, Xing Wang, Wei Guo, Shen Wu, Ted Liu,  Trista Pan,  Weiming Xue, Qiang Yin, Nadia, ZhongMing Hua,ChuQin Qin, CalvinKirs,  

Agenda：

  1.  CFP of CoC Asia 2024   

 https://sessionize.com/communityovercode-asia-2024   

• 时间 4月20号截止,尽早提前 能充分的review筛选  5月1日确定    Deadline: April 20th. Please review and screen as early as possible. Final selection will be made on May 1st. 
• track chair 宣传，主动寻找speaker，可以面向社区邀请 Track chairs are responsible for promotion and actively seeking speakers. They can invite individuals from the community.
• 后续会同步筛选标准  Further details regarding the selection criteria will be communicated in the team meeting.

  2.  Speaker Language of the CoC Asia 2024

• 也有不少海外同学比较关注语言  There are also many international speaker who are interested about the language, we support English and Chinese.
• 推荐使用英语作为书面文本语言  It is recommended to use English as the written language for communication (Slides, Website).

  3.  Track promotion and speaker invitation 

4月21日之前  Before April 21st.

• CFP 和早鸟票的宣传  可以尽早购票 确认文化衫的尺寸 Please promote the Call for Papers (CFP) and Early Bird tickets. Encourage attendees to purchase tickets early and provide their t-shirt size. 
• 讲师填写相关信息  以及会议团队的介绍 Speakers should fill out the necessary information, and the conference team should provide an introduction.
• keynote的策划会比之前提前 确认主论坛 参与演讲的嘉宾 The planning for the keynote session should be done earlier than before. Confirm the main forum and the guest speakers participating in the presentations.

5.1 号后 

• 进行议程的内容上线   Go ahead and publish the agenda content
• 特色活动的设计  官网上是否会展示提及到  Design special activities and consider showcasing them on the official website. 
• 第三方的赞助  可以提供一些定制化的设计 Explore the possibility of featuring third-party sponsors and providing customized designs.

  4.  TAC of CoC Asia 2024 is open 

• 已上线  TAC的截止时间是5月8号  The deadline for TAC is May 8th.
• 签证的问题 Regarding visa issues，we have a website page for it.
• 大约能支助  10-20位  we can provide support for approximately 10-20 individuals
• 志愿者工作，感兴趣的可以联系姜老师  For volunteer work, please contact Willem Jiang if you are interested.
• 差旅补助的说明  公司无法支持前提下  Please provide an explanation for travel subsidies, considering the situation where the company is unable to provide support.
• TAC roles website： https://cwiki.apache.org/confluence/display/TAC/Roles

5.  同场活动的可能. Collocated Event

• 暂不确定是否会有空余的会议室 currently unsure if there will be any available meeting rooms.
• 官方是否接受不在同一个场地举办会议 Also, I don't know if the ASF accept holding meetings at different venues

Jan 25th，2024， Thursday 

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/3WK3qE7rxijt

Host ：Qiang Yin 

Next Meeting Host ： 夏晨

Attendees: Willem Jiang, Cheng Xia, Xing Wang, Wei Guo, Shen Wu, Ted Liu, Yu Xiao, Trista Pan,  Weiming Xue, Qiang Yin, Peance Wong.

Agenda：

1. Apache Success in China 2023， Call for content from the community
   https://docs.qq.com/doc/DV0VralZ3WW5sRVV6

        深圳和西安ALC一起汇总相关的活动和照片 Willem Ning Jiang 

1. Track chairs of CoC Asia 2024  https://docs.qq.com/doc/DV3hxeUJOdEtqTVJY 

       有意向成为Track Chair的社区伙伴可与姜宁老师联系；肖宇老师报名成为Track chair；成为Track chair才能订阅

planners@apachecon.com

1. CoC Asia 2024 preparation time line https://sifou.feishu.cn/wiki/Rvnuwd1ybi69VWkKc43cLT1mnHg
   1. CFP will start at the end of this month
   2. Sponsorship of CoC Asia 2024 

4. 请问今年 TAC 有补助吗？基金会对 CoC Asia 会有费用支持吗？暂时还没有敲定，待咨询。

5. 下次双周例会的时间：2024-2-22。

6. 杭州ALC已经开始投票，大家可参与投票。

Jan 11th，2024， Thursday 

Time:10:00 PM (Beijing Time)
Join Meeting: https://meeting.tencent.com/dm/3WK3qE7rxijt

Host ：Peace Wong

Next Meeting Host ：Qiang Yin 

Attendees: Willem Jiang, Zhongyi Tan, LanX, Bo Jiang, Lidong Dai,  Wei Guo, Ted Liu, Fengli Nie, Trista Pan,  Weiming Xue, Peance Wong.

Agenda：

1. CoC Asia 2024 preparation time line https://sifou.feishu.cn/wiki/Rvnuwd1ybi69VWkKc43cLT1mnHg
   1. Website of CoC Asia 2024：The first draft has been completed and is expected to be published online this week.
   2. Sponorship of  CoC Asia 2024: CoC Asia periphery can be added.
   3. CFP system
   4. Other preparations of the CoC Asia 2024
2. Call for track chair

Agenda：

1. Show case of the ALC Beijing website  https://github.com/alc-beijing/alc-site/issues/169
   1. Huge thanks to Huajie Wang design the new website of ALC Beijing durning this spring festive holiday 
   2. Slog "bridges of ASF and local community"
   3. Keep the home page simple
   4. Have the Low fidelity design in next team meeting
2. Apache member meeting reminder
   1. Disucssion of Member nomination critial

Next meeting

1. IanX share his experience of conference  

Jan 12, 2023, Thursday

Time:10:00 PM Beijing Time
Join Meeting: https://meeting.tencent.com/dm/izugySAyg4dp
Host: Willem Jiang
Next Meeting Host: Willem Jiang

Attendess： Willem Jiang, Chen Mingyu, Li Gang, Wang Dianjin,Tan Zhongyi,IanX, Jiang Bo, Wang huajie, Xiangdong Huang, Wei Guo， Dai Lidong, Wu Sheng, Lei Ding, Yu Li, Ted Liu

Agenda：

1. Annual report details Apache Success in China 2022  https://docs.qq.com/doc/DV2hNYkpCaFFlYUZOMeetup of ALC Beijing 2022 1.15 afternoon    https://docs.qq.com/doc/DV3VpaFBxRUJaYmlXDV3hxeUJOdEtqTVJY 

            The track chair needs to complete the list confirmation this month.

1. CoC EU 2024 CFP dead line 12th Jan
   Please confirm if there is any change for those been nominated.