This document provides:
- Information on adding new Committers/PMC members to Apache Juneau.
The Apache Juneau team does not differentiate between Committers and PMC members. Any member of the PMC can propose a new member of the PMC.
Summary
The general process is as follows:
- Discussion
- Call a vote
- Close the vote
- Invite the new committer
If they accept, then do:
- Accept the committer
- Wait until we see that receipt of CLA is recorded
- Request creation of the committer account
- Now wait until root says it is done
- PMC Chair to enable svn and other access
- Add committer to the appropriate groups in JIRA and CWiki
- Notify the committer of completion
- If committer is also to be a PMC member, PMC Chair sends email to board@ asking for acknowledgement of new PMC member
- Announce the new committer
Discussion
Before approving membership, it's assumed that the person has actively contributed through this process:
https://cwiki.apache.org/confluence/display/JUNEAU/Contributing+for+Non-committers
Once it's been shown that the member submits good work, the team can invite them to be a full member.
To: private@juneau.apache.org I'd like to discuss adding Joe Bob as a PMC member. State reason why. |
Call for vote
If there is consensus that the proposed member is suitable, then there should be a formal vote in the PMC private alias:
To: private@juneau.apache.org I'm pleased to be calling this vote for inviting [Jane Doe] to be a member of the Juneau PMC. State reason why. |
Close the vote
If the vote is successful, the proposer should send a message to the PMC private alias.
To: private@juneau.apache.org Voting for PMC membership for [Jane Doe] is now closed. The vote has passed with the following tally: John Smith, PMC, +1 |
Board notification
Adding a new PMC member requires sending an email notification to the Board's mailing list and the PMC's private mailing list and waiting 72 hours. Once the notification appears in the archives, an invitation may be sent out 72 hours later (unless a Director objects to the nomination). The detailed process can be found in the June 2013 board minutes under section "7 G. Amend the Procedure for PMC Membership Changes"
Do NOT send an unconditional invite to the potential member before the 72 hour NOTICE period has expired! It would be very awkward if the invite has to be withdrawn if the board objects.
This notification may be sent by the PMC Chair, or by any other PMC member if they include a link to the formal PMC decision or vote on their private@ list.
Ensure the PMC private list is copied - but do not Cc the potential member. For example:
To: board@apache.org [NOTICE] Jane Doe for Juneau PMC Juneau proposes to invite [Jane Doe](janedoe) to join the PMC. (include if a vote was held) |
It should noted that there is a grace period of 72 hours from when the above NOTICE is sent to the Incubator PMC to when the proposed member is formally invited. This is an important part of the overall process. Failure to do this can result in an embarrassing situation for people involved.
PMC Invite
After 72 hours, Joe Bob should be invited to join the PMC, using a sample message like this:
To: janedoe@apache.org Hello [Jane Doe], The Juneau Project Management Committee (PMC) Being a committer enables you to more easily make Being a committer does not require you to Of course, you can decline and instead remain as a A. This personal invitation is a chance for you to B. If you accept, the next step is to register an iCLA: 2. Instructions for its completion and return to 3. When you transmit the completed iCLA, request When recording of your iCLA is noticed, you will |
PMC Accept
This is the followup email after the new committer has accepted the invitation:To: janedoe@foo.net Welcome. Here are the next steps. After that we will make You need to send a Contributor License Agreement to the ASF. You need to choose a preferred ASF user name and alternatives. Please notify us when you have submitted the CLA and by what means We will arrange for your Apache user account when the CLA has After that is done, please make followup replies to the juneau-dev list. The developer section of the website describes the roles and provides other The incubator also has some useful information for new committers Just as before you became a committer, participation in any ASF community Yours, |
PMC Account Creation
Follow the instructions here.
In summary:
If the ICLA identifies the project and a valid Apache id, and the [RESULT][VOTE] message has been posted to the PMC private list, then the account creation request is made by the secretary or assistant who files the ICLA. Otherwise, the new account request should be made by the PMC Chair (or any ASF Member if the chair is unavailable).
The PMC chair needs to use the ASF New Account Request form to send a new account request. Members may use ASF New Account Request page for ASF members to use. For elections held on public lists, please supply the mail-archives.apache.org url. For private lists, you can use the Mail Search tool to locate the appropriate url.
PMC Done
After the committer account is established.
To: private@juneau.apache.org, janedoe@foo.net As you know, the ASF Infrastructure has set up your Please follow the instructions to set up your SSH, Please subscribe to the Juneau Project Management You have commit access to specific sections of the Juneau has various resources at: The general "committers" at: If you have any questions during this phase, then please see the following resources: Apache developer's pages: http://www.apache.org/dev/ Documentation is maintained by volunteers and hence can be out-of-date and incomplete - of course A PMC member will announce your election to the dev list soon. |
PMC Announce
This is the email to announce to juneau-dev once the account has been created.
To: dev@juneau.apache.org The Project Management Committee (PMC) for Apache Juneau (add specific details here) Being a committer enables easier contribution to the |