The following process will be followed to establish an ALC Chapter.
1. A volunteer will request to establish an ALC Chapter by sending a message to dev@community.apache.org with "[ALC] Request to establish ALC in <name-of-your-town-or-city>" in the subject line.
Before sending the request, the volunteer will make sure the following points are addressed.
1.1 There will be a single ALC chapter per town/city, so before sending the request please check the ALC Chapters to see if there’s an existing chapter in your location.
1.2 It is mandatory to have at least 1 ASF member plus 2 PMC members in the ALC Chapter team. So before sending the request to the ALC Chapter establish message, the volunteer should make sure their proposed ALC Chapter team should have at least 1 ASF member plus 2 PMC members.
- If a proposed ALC Chapter is not having any ASF member on a case-by-case basis ComDev PMC may assign a mentor (who will be an ASF member) to the proposed ALC Chapter and establish it.
The condition of having at least 1 ASF member plus 2 PMC members can be revisited in next six month (June 2020), because till that time, we as a community will have more experience on how ALC Chapters are performing, what the scope of improvements, what we are doing fantastic, based on this, we will revisit this clause.
Reference for the above discussion - https://s.apache.org/lio8r
ComDev PMC may provide flexibility and mentorship for those parts of there world where there are no local members/PMC members/committers, since any proposed ALC from those regions represent a clear opportunity to expand our footprint into new places.
2. After receiving message on dev@community.apache.org, a ComDev PMC member will start a thread on the private list to discuss on ALC Chapter establish proposal.
3. Based on discussion and votes PMC will take the decision on the ALC Chapter establish, this decision will be shared on the original thread initiated by the volunteer.
(If the for some reason, the ALC Chapter establish request is rejected, based on 'case to case' basic PMC may give the reason for rejection.)
4. As the PMC approves the request to establish the ALC Chapter, the PMC will take the following actions.
4.1 Create the following "placeholder" pages for the ALC Chapter in Apache Local Community - ALC space.
4.1.1 Create a child page of ALC Chapters with the title as "ALC <name-of-alc>". e.g. ALC Indore
This page will contain details about ALC Chapters and its members.
4.1.2 Create two child pages under the recently created "ALC <name-of-alc>" page (i.e. in the page created at 4.1.2).
These two pages are as follows:
4.1.2.1 ALC <name-of-alc> Events e.g. ALC Indore Events
This page will contain the details of past and upcoming events ALC Chapter.
4.1.2.2 ALC <name-of-alc> Reports e.g. ALC Indore Reports
This page will contain the ALC Chapter Reports.
4.2 Add an entry of ALC Chapter in Reports.
4.3 Provide the edit rights to the ComDev wiki to ALC Chapter volunteer.
5. PMC member will share details of the above-created pages and will request ALC Chapter member to maintain them on the same mail thread (which was initiated by the volunteer for requesting to establish an ALC Chapter).
The volunteer who initiated the request to be set up the ALC Chapter will become the Chapter Lead for that ALC Chapter. And will make that the respective ALC Chapter is following ALC Code of Conduct and Guidelines to organise ALC Event.
6. PMC member will send an announcement mail of the new ALC Chapter set up on behalf of ComDev PMC on announce@apache.org (keeping dev@community.apache.org in CC).
This document is in draft status and waiting for inputs from Board and ComDev PMC.
The following process will be followed to establish an ALC Chapter.
1. A volunteer will request to establish an ALC Chapter by sending a message to dev@community.apache.org with "[ALC] Request to establish ALC in <name-of-your-town-or-city>" in the subject line.
Before sending the request, the volunteer will make sure the following points are addressed.
1.1 There will be a single ALC chapter per town/city, so before sending the request please check the ALC Chapters to see if there’s an existing chapter in your location.
1.2 It is mandatory to have at least 1 ASF member plus 2 PMC members in the ALC Chapter team. So before sending the request to the ALC Chapter establish message, the volunteer should make sure their proposed ALC Chapter team should have at least 1 ASF member plus 2 PMC members.
- If a proposed ALC Chapter is not having any ASF member on a case-by-case basis ComDev PMC may assign a mentor (who will be an ASF member) to the proposed ALC Chapter and establish it.
The condition of having at least 1 ASF member plus 2 PMC members can be revisited in next six month (June 2020), because till that time, we as a community will have more experience on how ALC Chapters are performing, what the scope of improvements, what we are doing fantastic, based on this, we will revisit this clause.
Reference for the above discussion - https://s.apache.org/lio8r
ComDev PMC may provide flexibility and mentorship for those parts of there world where there are no local members/PMC members/committers, since any proposed ALC from those regions represent a clear opportunity to expand our footprint into new places.
2. After receiving message on dev@community.apache.org, a ComDev PMC member will start a thread on the private list to discuss on ALC Chapter establish proposal.
3. Based on discussion and votes PMC will take the decision on the ALC Chapter establish, this decision will be shared on the original thread initiated by the volunteer.
(If the for some reason, the ALC Chapter establish request is rejected, based on 'case to case' basic PMC may give the reason for rejection.)
4. As the PMC approves the request to establish the ALC Chapter, the PMC will take the following actions.
4.1 Create the following "placeholder" pages for the ALC Chapter in Apache Local Community - ALC space.
4.1.1 Create a child page of ALC Chapters with the title as "ALC <name-of-alc>". e.g. ALC Indore
This page will contain details about ALC Chapters and its members.
4.1.2 Create two child pages under the recently created "ALC <name-of-alc>" page (i.e. in the page created at 4.1.2).
These two pages are as follows:
4.1.2.1 ALC <name-of-alc> Events e.g. ALC Indore Events
This page will contain the details of past and upcoming events ALC Chapter.
4.1.2.2 ALC <name-of-alc> Reports e.g. ALC Indore Reports
This page will contain the ALC Chapter Reports.
4.2 Add an entry of ALC Chapter in Reports.
4.3 Provide the edit rights to the ComDev wiki to ALC Chapter volunteer.
5. PMC member will share details of the above-created pages and will request ALC Chapter member to maintain them on the same mail thread (which was initiated by the volunteer for requesting to establish an ALC Chapter).
The volunteer who initiated the request to be set up the ALC Chapter will become the Chapter Lead for that ALC Chapter. And will make that the respective ALC Chapter is following ALC Code of Conduct and Guidelines to organise ALC Event.
6. PMC member will send an announcement mail of the new ALC Chapter set up on behalf of ComDev PMC on announce@apache.org (keeping dev@community.apache.org in CC).